Virginia CRNA CE Audit Guide

Every CRNA in the United States maintains the CRNA credential through NBCRNA's Continued Professional Certification (CPC) program. The CPC cycle is 4 years long, with a check-in at 2 years. Across the full cycle you need 60 Class A credits (assessed CE in the four anesthesia content domains), 40 Class B credits (general professional development), and you complete the 4 Core Modules (Airway, Applied Clinical Pharmacology, Human Physiology and Pathophysiology, Anesthesia Equipment and Technology) every 8 years.

On top of that, the Virginia Board of Nursing sets its own APRN license renewal CE. Your CRNA credential is the national piece. Your APRN license is the state piece. An audit can come from either side.

The rule governing APRN renewal in Virginia is generally set out at 18 VAC 90-30 and 18 VAC 90-40. Current expectation: national certification maintenance plus state competency options; for prescribers, additional pharmacology and controlled substance content over an approximately 2 years cycle.

Pharmacology and topic content to watch for: 8 hours of pharmacology, including content on opioid use disorder, for APRNs with prescriptive authority.

Confirm the current totals and mandated topics with the Virginia Board of Nursing before you submit. CRNA-specific state requirements (especially pharmacology and controlled substance hours) are revised periodically.

State audits come from the Virginia Board of Nursing by email or mail to the address on file. The notice lists the renewal cycle being reviewed and the documents requested. You typically have a defined window, often around thirty days, to respond.

NBCRNA audits are separate. They come through the NBCRNA portal and ask you to upload Class A documentation, Class B documentation, and Core Module completion records. The two reviews can happen in the same year and are not coordinated, so respond to each on its own timeline.

Most audits ask for certificates of completion that clearly show your full name, the provider's name and approval number, the activity title, the date, the number of credits or contact hours awarded, and the content category.

Gather everything in one place. A folder on your desktop, a printed binder, or a shared drive all work. You do not need a complicated system. You just need to be able to find things.

Name each PDF with the date, course title, hours or credits, category, and provider (for example, "2024-03-08 AANA Difficult Airway Class A 4.0 hrs.pdf"). Group certificates so the mandated topic hours come first (pharmacology, controlled substances, opioid prescribing, any state cultural competency), followed by general APRN CE, followed by NBCRNA Class A and Class B documentation, followed by Core Module records. Add a one-page cover sheet that summarizes total hours by category and points the reviewer to the matching documents.

Missing paperwork happens. Providers can usually reissue certificates. Start with the organization that delivered the activity and ask for a duplicate. AANA, NBCRNA, and most accredited providers keep digital records for several years.

If a provider has closed, employer learning management system reports, society transcripts, and credit card statements showing course enrollment can sometimes help substantiate completion. Submit what you have and explain the gap in plain language.

First-time shortfalls are usually handled administratively. The Virginia Board of Nursing generally allows a defined window to complete makeup hours and submit updated documentation. NBCRNA similarly has a defined non-compliance process before any credential action. Honest, prompt communication is far better than silence on either side.

If a shortfall is significant or repeated, the state may move toward formal action such as fines, probation, or non-renewal, and NBCRNA can move the credential into a non-compliant or expired status. At that point a written plan to come into compliance (calendar reminders, an annual CE planning sheet, or enrollment in an AANA bundle that tracks Class A and pharmacology hours together) makes a meaningful difference.