Quick facts
- Board Name
- Virginia Board of Medicine
- Renewal Cycle
- Biennial (every 2 years)
- CE Period
- Biennial, in the birth month of the licensee
- Rule Citation
- 18 VAC 85-80-71
- Hour Requirement
- 24 contact hours, with at least 12 being Type 1 hours
- State-Mandated Topics
- At least 12 of the 24 total hours must be Type 1. The remaining 12 may be Type 1 or Type 2.
- Records Retention
- 4 years
Governing authority and what the rule requires
The Virginia Board of Medicine is the governing body responsible for the licensure and regulation of occupational therapists in Virginia, under the authority of the Code of Virginia Title 54.1, Chapter 29. The specific rules governing continued competency for occupational therapists are found in the Virginia Administrative Code (VAC), Chapter 18 VAC 85-80.
How Virginia OT CE audits typically work
After a renewal cycle the board reviews a sample of attestations. If selected, you will receive a notice through the email or address on file with a defined response window. Most audits close quietly when records match what was attested. Continued competency requirements for renewal of an occupational therapist license are established in 18 VAC 85-80-71 of the Virginia Administrative Code.
- The Virginia Board of Medicine randomly selects a percentage of licensees for a CE audit each cycle.
- If selected, you will receive a notification letter from the board, typically by mail or secure email.
- The notice will specify the compliance period being audited.
- You are generally given 30 days from the date of the notice to submit copies of your CE documentation.
- Board staff reviews your submitted certificates to ensure they match the contact-hour requirement and include all mandated topics.
- You will receive a final letter from the board indicating whether you successfully met the audit requirements or if further action is needed.
Documentation commonly requested
Audit notices are usually specific about what they want. Read the notice slowly and make a checklist directly from it. The most common items requested for OTs include:
- Copies of certificates of completion for each CE activity taken during the audit period.
- Each certificate should clearly show the provider name and accreditation (AOTA Approved Provider number, NBCOT, state board approval, or other accepted accreditor), course title, date(s) of attendance, number of contact hours or PDUs awarded, and your name as it appears on your license.
- Proof of completion for any state-mandated topics required by Virginia (such as ethics or jurisprudence).
- A personal CE log or spreadsheet tracking course dates, titles, providers, hours, and topic mapping.
- Documentation of any alternative professional development activities (publications, presentations, mentoring, NBCOT certification) used to meet the requirement.
Virginia-specific mandated topics
Beyond a total hour count, Virginia requires specific subject-matter CE within the cycle. Make sure each mandated topic is covered by a certificate that names the topic explicitly.
- Virginia requires a distinction between two types of continuing education hours: Type 1 and Type 2.
- A minimum of 12 out of the 24 required biennial hours MUST be Type 1.
- Type 1 activities are formally organized experiences with learning objectives, such as university courses, AOTA-approved provider courses, and other pre-approved events.
- Type 2 activities may include self-study, consultation, and other experiences that promote continued learning. A maximum of 12 hours can be from Type 2 activities.
Common pitfalls OTs run into
- Failing to obtain the minimum 12 "Type 1" contact hours.
- Misclassifying a "Type 2" (e.g., self-study) activity as a "Type 1" (formal) activity.
- Not retaining certificates and proof of completion for the required four-year period.
- Assuming a course is approved without verifying its status as a Type 1 activity.
How to assemble a clean response
Gather your records in one place. A folder on your desktop, a printed binder, or a shared drive all work. You don't need a complicated system. You just need to be able to find things.
Name each PDF clearly with the date, course title, hours, and topic. Group certificates by category that maps to the board's request: mandated topics first, then general contact hours. Add a one-page cover sheet that summarizes total hours and points the reviewer to the matching documents.
If your hours fall short
First-time shortfalls are usually handled administratively. Boards generally allow a defined window to complete makeup hours and submit updated documentation. Honest, prompt communication is far better than silence.
If the shortfall is significant or repeated, the board may move toward formal action. At that point, calm documentation of how you are coming into compliance, plus a written plan to prevent recurrence, makes a meaningful difference.
Possible outcomes
- If an audit reveals a deficiency, the Board may require the licensee to make up the missing hours.
- The Board may issue a confidential consent agreement or, for more serious violations, initiate disciplinary proceedings.
- Pursuant to 18 VAC 85-80-26, failure to comply with continuing competency requirements may be considered unprofessional conduct, leading to sanctions such as monetary penalties, probation, or suspension of the license.
- The Board may refuse to renew a license if the CE requirements are not met.
A simple audit-response checklist
- 1Read the audit notice slowly. Note the deadline and exact list of documents requested.
- 2Make a simple folder labeled with the cycle dates being audited.
- 3Pull certificates of completion for every CE activity in that cycle.
- 4Match each certificate to the topic area or category your board requires.
- 5Save proof of license renewal and any required attestations.
- 6If a certificate is missing, contact the provider for a duplicate before the deadline.
- 7Scan everything as clean PDFs, named with date and course title.
- 8Submit through the channel the board requests. Keep a copy and a confirmation.
Save $106 on MedBridge CEU plans
Continuing education is part of protecting your license. BoardWise has partnered with MedBridge to help occupational therapists access high-quality CEU courses at a lower cost. Use code BOARDWISE to save $106 on an individual MedBridge CEU plan.
Explore MedBridge CEU coursesMedBridge is a separate service. BoardWise may receive a referral benefit. The discount code is subject to MedBridge terms.
Run your practice more smoothly with SimplePractice
Running an independent practice means juggling scheduling, notes, billing, and telehealth. BoardWise has partnered with SimplePractice to help occupational therapists access practice management tools at partner pricing.
Explore SimplePractice partner pricingSimplePractice is a separate service. BoardWise may receive a referral benefit. Partner pricing is subject to SimplePractice terms.
Frequently asked questions
Real Outcomes Reported by BoardWise Users
BoardWise users have reported outcomes including:
- Complaint dismissals
- Successful responses to board inquiries
- Passing continuing education audits
- Early probation termination
- Improved understanding of licensing board procedures
Individual outcomes vary and depend on the facts of each case.
Optional Attorney Document Review
Before you send anything to the board, BoardWise can match occupational therapist in Virginia with an independent, state-licensed attorney for an optional limited-scope review of the document you prepared:
- We match you with an independent attorney licensed in your state
- They review and suggest revisions to your document before you submit it to the board
- Focused, limited-scope review at a fixed fee rather than a full retainer
- A second set of eyes on wording, tone, and anything that may need a closer look
What does the attorney review cost? Pricing depends on the complexity of your matter and the scope of review, but most BoardWise lawyer reviews are approximately $250–$500. You’ll see the specific fee before deciding whether to proceed.
Optional limited-scope attorney review may be available for an additional fixed fee. Attorney availability, conflicts review, eligibility requirements, and additional terms apply. If an attorney accepts the matter, the client will contract with and pay the independent attorney directly.
Print & FedEx Overnight Delivery
Finishing the document is only part of the job. BoardWise Document Delivery lets occupational therapist in Virginia send the finished packet straight to the board without a trip to the post office:
- FedEx Overnight delivery for street addresses when your deadline is close
- USPS Priority Express and USPS Certified Mail for P.O. Box board addresses
- Printing, packaging, and postage handled for you, with tracking on every order
- Confirmation and tracking details emailed to you as your package moves
What does it cost? $150 for FedEx Overnight and $99 for USPS Priority Express or Certified Mail. You see the exact price and the full address details before you authorize the order.
Printing and mailing are fulfilled by Mailform. You are responsible for meeting your own deadline, so keep an electronic copy and watch the tracking information.
What Professionals Are Saying
Every testimonial is shared with consent and anonymity.
"This is a very well-designed tool and I think it's going to help countless professionals."
Registered Nurse
New York
"Thanks again for helping me with this process."
Occupational Therapist
Ohio
"The app was easy to use. I uploaded and submitted my response after using it. I was very happy with the product."
Registered Nurse
Maine
BoardWise is not a law firm and does not provide legal advice or representation. This guide is educational only and reflects general practice in the United States. Your state licensing board is the official source for current requirements. If your situation involves formal discipline or a hearing, consider consulting a licensed attorney in your state.